Oxford Motor Club Committee Roles
The club committee is essential to the running of the club. If you think you’d like to get involved, take a look at the roles below then email the club secretary on the contacts page. No prior experience is required and we’re always keen to welcome new committee members.
The figurehead of the Club, whose motor sporting experiences and management qualities influences the path the club goes down, instils confidence and guidance in the general membership and is a steadying influence at committee level.
The Chairman will have sufficient knowledge of the clubs activities to deliver a report to the assembled membership and will chair the main meetings at committee and will preside over the Annual General Meeting.
The Vice Chairman acts as back up at Committee meetings and the AGM should the Chairman not be able to run the meeting on the night. Vice-Chairman should also have sufficient knowledge of the clubs activities to deliver a report to the assembled membership. Vice-Chairman may also chair sub committees and run special projects or events
The official point of contact for people inside and outside the membership of the club; deals with the official paperwork from Companies House, receives most of the correspondence from the Motor Sports Association (MSA) and from the Regional Associations, other clubs, the membership and general inquiries from people outside Motor Sport.
He / She records the minutes of the AGM and the full committees, prepares and distribute minutes in good time for the meetings, attends regional meetings where possible, sees to the clubs registration annually with the MSA, answers the correspondence and is the custodian of the clubs archive.
The Treasurer manages the day by day finances of the club and gathers payments from individual event organisers. Receives and banks all the monies and pays the bills either by cash, cheque or direct debit, records all the transactions and maintains the records. Deliver reports to the general committees and a final report at the AGM in February.
A point of contact for members and other clubs looking for marshal on events.
With the MSA licencing of Marshals the Chief Marshal will be responsible for passing on any relevant information to Club Members on all aspects of Licence application, training etc.
The need for marshals is important not just for our clubs event but our friends in other clubs who we also rely on for our events.
Child Safeguarding Officer
This position is now compulsory for all MSA motor clubs and is a MSA Licensed position.
The person appointed will be subject to a CRB [or equivalent] check paid for by the MSA, be given training by the MSA and will look after the interests of any person under 18 attending our events.
The role of the Club Safeguarding Officer is crucial in ensuring that the MSA Safeguarding Policy and Implementation Procedures work in practice.
They act as the first point of contact for anyone in the club (staff, volunteer, parents or children) who has a concern about a child and about poor practice/possible abuse by adults working with children. The Safeguarding Officer therefore needs to be perceived as being approachable and as having a child-focused approach.
Is responsible for the Clubs event calendar and is involved with and oversees the motorsport activities of the Club and its members. Is a Club contact for the motor sporting activities. Be a mentor to new event organisers coming up from the general membership.
Gathers information from the membership and outside of club for the magazine, collates, compiles and edits articles and organises printing and the distribution. E-mail and word processing skills are important
Responsible for publicising the club, on Social Media sites and other outlets where possible.
Records member’s detail’s and issues membership cards. He / she attends Committee meetings and reports on the membership details.
Organises social events, compiles a calendar for the year’s social activities, acts as host at social events, greets guests and starts meetings.
Maintains the Club website. Like the Magazine Editor, the Web Master gathers reports, tables, photographs and news and converts them to web pages. The site needs to be kept up to date to reflect the current club status.
Although not a specific committee role this position can be filled by any of the Committee or members and consists of compiling the club championship tables throughout the year.
The post requires the completion of a pre-programmed spreadsheet and to remind members via email and the magazine to send in the points claims!
Non Portfolio Posts
No official responsibilities but can add their opinion during meetings and learn how motorsport works. The executive is generally for the new comer to the committee to learn the ropes. Their opinions are just as valid as the Chairman’s.